How to Become a Supplier

Below you will find a guide to the steps in the tendering process.

Before Tendering

Stay updated on current tenders:

• Via Frederiksberg Municipality's website - Current and Planned Tenders
• Via the EU-Tender's database, where all tender notices can be found
• Receive notifications about public tenders by registering as a user on udbud.dk
• Learn about the applicable regulations, including the EU tendering rules, which can be viewed on the websites of the Danish Competition and Consumer Authority (Konkurrence- og Forbrugerstyrelsens hjemmeside). Links are provided below

During Tendering

• Carefully read through the tender documents as soon as possible so you can gather the required documentation.
• Assess whether you can handle the task. If the task is too large to tackle alone, consider forming a consortium with others.
• Ask clarifying questions during the question period.
• Complete the ESPD (European Single Procurement Document), which is created by the contracting authority and filled out by bidders or applicants as preliminary proof that they meet the criteria regarding exclusion, suitability, and selection.
• Ensure all requirements are met.
• Provide details on how you will complete the task. This demonstrates your ability to deliver if you win the contract.
• Remember that your bid becomes part of the contract, and you are therefore committed to what you submit.
• Submit all materials, including attachments, on time.

After the Tender

If you win the contract, you'll be busy negotiating with the public procurer, signing the contract, and starting the task. However, amid the hustle, it’s worthwhile to take note of what the public procurer liked about your bid and where they may have been less satisfied.

Even a winning bid typically has a few imperfections – and by identifying these, you can improve your next submission.

Electronic Invoicing via EAN

Public authorities only accept electronic invoices. Therefore, all suppliers of goods and services to Frederiksberg Municipality's institutions and departments must submit invoices electronically.

You will need an EAN number when sending electronic invoices to the municipality.

Under Links, you can find the EAN number for the relevant department or institution. You can also find the link to virk.dk, where it is possible to create and send electronic invoices for free.

Request to be Added to Frederiksberg Municipality's Internal Supplier List

You can request to be added to Frederiksberg Municipality's internal supplier list. Being on the list increases your company's exposure, but the municipality is not obligated to spend a specific amount with the company.

Your company can be added to the list if:

• The municipality does not already have a binding agreement in the area.
• The municipality's spending in the area is under 0.4 million DKK.
• Your company meets certain conditions, such as the municipality's dialogue and labor clause.

How to Request to be Added to the List

Send an email to udbud@frederiksberg.dk with the following information:

• Company name
• CVR number
• The product/service you wish to offer the municipality
• Email address